AGM Compliance & AGM Notice
Annual general meeting notice, conduct, minutes and post-AGM filings
- 1Board approvalBoard approves accounts and convenes the AGM.
- 2NoticeNotice sent 21 clear days ahead, or shorter-notice consents taken.
- 3MeetingResolutions passed and minutes recorded.
- 4FilingsAOC-4 and MGT-7/7A filed within their deadlines.
Share your details. We’ll reply on WhatsApp with the next steps and a checklist.
Pick a plan — the fee is adjusted if you hire us within 30 days.
About AGM Compliance & AGM Notice
A clear overview, in simple terms — what it is, why it matters, and how we handle it.
Every company other than a one-person company must hold an annual general meeting within six months of the end of its financial year — by 30 September for March year-ends — with no more than 15 months between two AGMs. The first AGM must be held within nine months of the end of the first financial year. Notice must be given 21 clear days in advance unless members consent to shorter notice.
The AGM adopts the audited financial statements and board's report, declares dividends, and appoints or ratifies auditors and directors retiring by rotation. After the meeting, the company files its financial statements (AOC-4, within 30 days) and annual return (MGT-7 or MGT-7A, within 60 days).
The ROC can extend the AGM date by up to three months on a valid application, but not for the first AGM. Holding the AGM late or not at all exposes the company and its officers to penalties under Section 99 and makes the annual filings late too.
We prepare the notice and explanatory statement, collect shorter-notice consents where members agree, prepare the attendance and proxy documentation, and draft the minutes.
| Due | Within 6 months of FY end (30 Sep for March year-end); gap ≤ 15 months |
|---|---|
| First AGM | Within 9 months of the end of the first financial year |
| Notice | 21 clear days; shorter notice with members' consent as per Section 101 |
| Not required | One-person companies |
| After the AGM | AOC-4 within 30 days; MGT-7/MGT-7A within 60 days |
Who this is for
Common scenarios where this service is a good fit.
- Every private and public company except OPCs
- Companies approving audited accounts, dividends and auditor appointments
- Companies that missed an AGM and need to regularise
What you get
Clear deliverables so you know exactly what's included.
- AGM notice and explanatory statement
- Shorter-notice consents (where members agree)
- Attendance register, proxies and scrutiny (where applicable)
- Minutes of the AGM
- AOC-4 and MGT-7/7A filing
Expert review before every submission — not just data entry.
Working notes and reconciliations you can rely on in future notices.
Resident Indians, NRIs, expats and cross-border businesses — all served.
Documents required
A practical checklist. We'll tell you if anything else is needed based on your case.
* This is a base checklist. After a quick pre-check, we may ask for additional items specific to your case.
Process
A simple, trackable workflow — designed to avoid back-and-forth.
Board approves accounts and convenes the AGM.
Notice sent 21 clear days ahead, or shorter-notice consents taken.
Resolutions passed and minutes recorded.
AOC-4 and MGT-7/7A filed within their deadlines.
Get a quote
We share a clear quote on WhatsApp after a quick checklist pre-check.
- Fixed quote on WhatsApp after a short look at your facts and documents.
- Government fees, if any, are paid at actuals and shown separately.
| Factor | DIY | Indus Tax |
|---|---|---|
| Expert review | ❌ | ✅ |
| Notice risk reduction | ❌ | ✅ |
| Deduction optimisation | ❌ | ✅ |
| Audit-ready records | ❌ | ✅ |
| AIS/26AS reconciliation | ❌ | ✅ |
Share your facts and deadline. We'll reply with the right checklist and a clear quote.
Fee adjusted against our service fee if you go ahead within 30 days.
- Priority CA Call-backSkip the queue — a CA calls you within 30 minutes.₹255
- RecommendedCA Consultation (30 min)Talk one matter through properly with a CA.₹755
- In-depth CA Review (60 min)Documents reviewed before the call, written action plan after.₹1,155
Call-backs run Mon–Sat, 9 AM–6 PM IST. Booked outside these hours? We call you first thing the next working morning.
Compare the 3 plansFrequently asked questions
Answers to the most common questions we get.
This page also covers
- AGM notice
- Drafting the notice, agenda and explanatory statement for the AGM.
Official sources
- Ministry of Corporate Affairs — MCA21 portal
- Companies Act, 2013 (India Code)
- ICSI Secretarial Standards
Indus Tax is a private professional services firm and is not affiliated with any government authority. Rules and fees change — we confirm current positions before filing.
