Company Secretary Services (Retainer)
Outsourced company secretary for private, OPC and unlisted public companies
- 1Health checkWe review past filings and registers and list any gaps.
- 2Catch-upOverdue forms and resolutions are regularised first.
- 3CalendarA compliance calendar is set for the year.
- 4Monthly supportMeetings, minutes and filings handled as events happen.
Share your details. We’ll reply on WhatsApp with the next steps and a checklist.
Pick a plan — the fee is adjusted if you hire us within 30 days.
About Company Secretary Services (Retainer)
A clear overview, in simple terms — what it is, why it matters, and how we handle it.
An outsourced company secretary keeps a company compliant with the Companies Act, 2013 without a full-time employee: board and general meetings, minutes and resolutions, statutory registers, annual MCA filings, event-based forms and director compliance. Only companies with paid-up capital of ₹10 crore or more must appoint a whole-time company secretary; most smaller companies outsource the work.
Secretarial compliance is calendar-driven. Some obligations come every year (AGM, AOC-4, MGT-7/7A, DIR-3 KYC, DPT-3), some twice a year (MSME-1, PAS-6 where applicable), and many are triggered by events — a share issue, a new director, a change of address or objects. Missing an event-based form within its 15- or 30-day window is the most common reason companies pay additional fees.
Under a retainer we maintain your compliance calendar, prepare notices, agendas, resolutions and minutes in line with the ICSI Secretarial Standards, keep statutory registers current and file the forms on MCA21. You get one point of contact who knows the company's history.
Where the law requires a practising Company Secretary's signature — for example on secretarial audit (Form MR-3) or certain certifications — the work is signed by our partner practising CS.
| Law | Companies Act, 2013; Secretarial Standards SS-1 (board) and SS-2 (general meetings) |
|---|---|
| Whole-time CS mandatory | Companies with paid-up share capital of ₹10 crore or more (Rule 8A) |
| Annual forms | AOC-4, MGT-7/7A, DIR-3 KYC, DPT-3; MSME-1 and PAS-6 half-yearly where applicable |
| Portal | MCA21 V3 |
| Typical retainer scope | Meetings, minutes, registers, annual and event-based filings |
Work that the law requires a practising Company Secretary to sign or represent is delivered through Indus Tax's partner professionals; our team prepares the records, coordinates the filing and stays your single point of contact.
Who this is for
Common scenarios where this service is a good fit.
- Private limited companies and OPCs without in-house secretarial staff
- Startups expecting share issues, ESOPs or investor reporting
- Foreign-owned Indian subsidiaries needing a local compliance partner
- Companies that have fallen behind on filings and need a clean-up
What you get
Clear deliverables so you know exactly what's included.
- Annual compliance calendar and reminders
- Board meeting and AGM documentation
- Statutory registers and minute books
- All annual and event-based MCA forms
- Director KYC and DIN compliance
- Secretarial audit through partner practising CS (where applicable)
Expert review before every submission — not just data entry.
Working notes and reconciliations you can rely on in future notices.
Resident Indians, NRIs, expats and cross-border businesses — all served.
Documents required
A practical checklist. We'll tell you if anything else is needed based on your case.
* This is a base checklist. After a quick pre-check, we may ask for additional items specific to your case.
Process
A simple, trackable workflow — designed to avoid back-and-forth.
We review past filings and registers and list any gaps.
Overdue forms and resolutions are regularised first.
A compliance calendar is set for the year.
Meetings, minutes and filings handled as events happen.
Get a quote
We share a clear quote on WhatsApp after a quick checklist pre-check.
- Fixed quote on WhatsApp after a short look at your facts and documents.
- Work that legally needs a practising Company Secretary is signed by a partner professional; we coordinate it end to end.
- Government fees, if any, are paid at actuals and shown separately.
| Factor | DIY | Indus Tax |
|---|---|---|
| Expert review | ❌ | ✅ |
| Notice risk reduction | ❌ | ✅ |
| Deduction optimisation | ❌ | ✅ |
| Audit-ready records | ❌ | ✅ |
| AIS/26AS reconciliation | ❌ | ✅ |
Share your facts and deadline. We'll reply with the right checklist and a clear quote.
Fee adjusted against our service fee if you go ahead within 30 days.
- Priority CA Call-backSkip the queue — a CA calls you within 30 minutes.₹255
- RecommendedCA Consultation (30 min)Talk one matter through properly with a CA.₹755
- In-depth CA Review (60 min)Documents reviewed before the call, written action plan after.₹1,155
Call-backs run Mon–Sat, 9 AM–6 PM IST. Booked outside these hours? We call you first thing the next working morning.
Compare the 3 plansFrequently asked questions
Answers to the most common questions we get.
This page also covers
- Corporate governance
- Board processes, related-party approvals, policies and disclosures appropriate to your company's size.
Official sources
- Ministry of Corporate Affairs — MCA21 portal
- Companies Act, 2013 (India Code)
- ICSI Secretarial Standards
Indus Tax is a private professional services firm and is not affiliated with any government authority. Rules and fees change — we confirm current positions before filing.
