Board Meeting, Resolutions & Minutes
Notices, agendas, board resolutions and minutes under Section 173 and SS-1
- 1CalendarMeeting dates planned around accounts, AGM and filings.
- 2Notice and agendaSent at least 7 days before with drafts of resolutions.
- 3MeetingQuorum, interests and votes recorded.
- 4Minutes and filingsMinutes signed within 30 days; MGT-14 filed if needed.
Share your details. We’ll reply on WhatsApp with the next steps and a checklist.
Pick a plan — the fee is adjusted if you hire us within 30 days.
About Board Meeting, Resolutions & Minutes
A clear overview, in simple terms — what it is, why it matters, and how we handle it.
A company must hold its first board meeting within 30 days of incorporation and at least four board meetings a year, with no more than 120 days between two meetings (OPCs, small companies and dormant companies need only one meeting in each half-year, at least 90 days apart). Notice must be given at least 7 days in advance, and minutes must be prepared and signed within 30 days.
Board meetings are where most corporate decisions are formally taken — approving accounts, allotting shares, borrowing, appointing directors and auditors. A decision that should have been taken by the board but wasn't properly recorded can be challenged later, so notices, quorum, voting and minutes matter.
Some matters can be passed by circular resolution without a meeting (Section 175), but certain powers under Section 179(3) — such as approving financial statements and the board's report — must be exercised at a meeting. Meetings can be held by video conference following the prescribed procedure.
We prepare the notice and agenda, draft resolutions, attend or support the meeting, prepare minutes in the SS-1 format, and file any resolution that must go to the ROC in MGT-14.
| First meeting | Within 30 days of incorporation (Section 173(1)) |
|---|---|
| Minimum meetings | Four a year, gap ≤ 120 days; OPC/small/dormant: one per half-year, gap ≥ 90 days |
| Notice | At least 7 days (shorter notice for urgent business with conditions) |
| Quorum | One-third of total directors or two, whichever is higher (Section 174) |
| Minutes | Prepared and signed within 30 days (Section 118, SS-1) |
Who this is for
Common scenarios where this service is a good fit.
- Every company with a board of directors
- Startups approving share allotments, ESOP grants or borrowings
- Companies that need resolutions for banks, investors or government departments
What you get
Clear deliverables so you know exactly what's included.
- Annual board meeting calendar
- Notices, agendas and notes to agenda
- Board and circular resolutions
- Minutes in SS-1 format and minute book maintenance
- Certified true copies of resolutions
- MGT-14 filing where required
Expert review before every submission — not just data entry.
Working notes and reconciliations you can rely on in future notices.
Resident Indians, NRIs, expats and cross-border businesses — all served.
Documents required
A practical checklist. We'll tell you if anything else is needed based on your case.
* This is a base checklist. After a quick pre-check, we may ask for additional items specific to your case.
Process
A simple, trackable workflow — designed to avoid back-and-forth.
Meeting dates planned around accounts, AGM and filings.
Sent at least 7 days before with drafts of resolutions.
Quorum, interests and votes recorded.
Minutes signed within 30 days; MGT-14 filed if needed.
Get a quote
We share a clear quote on WhatsApp after a quick checklist pre-check.
- Fixed quote on WhatsApp after a short look at your facts and documents.
- Government fees, if any, are paid at actuals and shown separately.
| Factor | DIY | Indus Tax |
|---|---|---|
| Expert review | ❌ | ✅ |
| Notice risk reduction | ❌ | ✅ |
| Deduction optimisation | ❌ | ✅ |
| Audit-ready records | ❌ | ✅ |
| AIS/26AS reconciliation | ❌ | ✅ |
Share your facts and deadline. We'll reply with the right checklist and a clear quote.
Fee adjusted against our service fee if you go ahead within 30 days.
- Priority CA Call-backSkip the queue — a CA calls you within 30 minutes.₹255
- RecommendedCA Consultation (30 min)Talk one matter through properly with a CA.₹755
- In-depth CA Review (60 min)Documents reviewed before the call, written action plan after.₹1,155
Call-backs run Mon–Sat, 9 AM–6 PM IST. Booked outside these hours? We call you first thing the next working morning.
Compare the 3 plansFrequently asked questions
Answers to the most common questions we get.
This page also covers
- Board resolutions
- Drafting resolutions for banks, allotments, borrowings and approvals.
- Minutes preparation
- Minutes of board and committee meetings in the SS-1 format.
Official sources
- Ministry of Corporate Affairs — MCA21 portal
- Companies Act, 2013 (India Code)
- ICSI Secretarial Standards
Indus Tax is a private professional services firm and is not affiliated with any government authority. Rules and fees change — we confirm current positions before filing.
