US Payroll & Payroll Tax Filings
Forms 941, 940, W-2 and state payroll for US employees
- 1RegisterFederal and state payroll accounts.
- 2RunPayroll each cycle with deposits.
- 3File941, 940 and W-2s on time.
Share your details. We’ll reply on WhatsApp with the next steps and a checklist.
Pick a plan — the fee is adjusted if you hire us within 30 days.
About US Payroll & Payroll Tax Filings
A clear overview, in simple terms — what it is, why it matters, and how we handle it.
A US company with employees withholds federal income tax and FICA from wages, deposits payroll taxes on a monthly or semi-weekly schedule, files Form 941 every quarter (by 30 April, 31 July, 31 October and 31 January) and Form 940 for federal unemployment tax by 31 January, and issues W-2s to employees and the SSA by 31 January. Each state where employees work adds its own withholding and unemployment registrations.
Payroll penalties are among the IRS's steepest, and responsible persons can be personally liable for unpaid withheld taxes. We run payroll through a US payroll platform and handle registrations, deposits and filings.
For founders paying themselves, we advise on reasonable compensation (for S corps) and on contractor versus employee classification.
| Form 941 | Quarterly |
|---|---|
| Form 940 | Annual, 31 January |
| W-2 / W-3 | 31 January |
| Deposits | Monthly or semi-weekly schedule |
| States | Withholding and unemployment accounts where staff work |
Who this is for
Common scenarios where this service is a good fit.
- US companies hiring their first employees
- Foreign-owned companies with US staff
- Companies with staff in several states
What you get
Clear deliverables so you know exactly what's included.
- Payroll processing
- Tax deposits and filings
- W-2s
- State registrations
Expert review before every submission — not just data entry.
Working notes and reconciliations you can rely on in future notices.
Resident Indians, NRIs, expats and cross-border businesses — all served.
Documents required
A practical checklist. We'll tell you if anything else is needed based on your case.
* This is a base checklist. After a quick pre-check, we may ask for additional items specific to your case.
Process
A simple, trackable workflow — designed to avoid back-and-forth.
Federal and state payroll accounts.
Payroll each cycle with deposits.
941, 940 and W-2s on time.
Get a quote
We share a clear quote on WhatsApp after a quick checklist pre-check.
- Fixed quote on WhatsApp after a short look at your facts and documents.
- Government fees, if any, are paid at actuals and shown separately.
| Factor | DIY | Indus Tax |
|---|---|---|
| Expert review | ❌ | ✅ |
| Notice risk reduction | ❌ | ✅ |
| Deduction optimisation | ❌ | ✅ |
| Audit-ready records | ❌ | ✅ |
| AIS/26AS reconciliation | ❌ | ✅ |
Share your facts and deadline. We'll reply with the right checklist and a clear quote.
Fee adjusted against our service fee if you go ahead within 30 days.
- Priority CA Call-backSkip the queue — a CA calls you within 30 minutes.₹255
- RecommendedCA Consultation (30 min)Talk one matter through properly with a CA.₹755
- In-depth CA Review (60 min)Documents reviewed before the call, written action plan after.₹1,155
Call-backs run Mon–Sat, 9 AM–6 PM IST. Booked outside these hours? We call you first thing the next working morning.
Compare the 3 plansFrequently asked questions
Answers to the most common questions we get.
Official sources
Indus Tax is a private professional services firm and is not affiliated with any government authority. Rules and fees change — we confirm current positions before filing.
