# Company Secretary Services (Retainer)

> An outsourced company secretary keeps a company compliant with the Companies Act, 2013 without a full-time employee: board and general meetings, minutes and resolutions, statutory registers, annual MCA filings, event-based forms and director compliance. Only companies with paid-up capital of ₹10 crore or more must appoint a whole-time company secretary; most smaller companies outsource the work.

Practice: Company Secretary & Corporate Compliance — https://www.industax.com/services/company-secretary/

Secretarial compliance is calendar-driven. Some obligations come every year (AGM, AOC-4, MGT-7/7A, DIR-3 KYC, DPT-3), some twice a year (MSME-1, PAS-6 where applicable), and many are triggered by events — a share issue, a new director, a change of address or objects. Missing an event-based form within its 15- or 30-day window is the most common reason companies pay additional fees.

Under a retainer we maintain your compliance calendar, prepare notices, agendas, resolutions and minutes in line with the ICSI Secretarial Standards, keep statutory registers current and file the forms on MCA21. You get one point of contact who knows the company's history.

Where the law requires a practising Company Secretary's signature — for example on secretarial audit (Form MR-3) or certain certifications — the work is signed by our partner practising CS.

## Key facts

| Item | Detail |
| --- | --- |
| Law | Companies Act, 2013; Secretarial Standards SS-1 (board) and SS-2 (general meetings) |
| Whole-time CS mandatory | Companies with paid-up share capital of ₹10 crore or more (Rule 8A) |
| Annual forms | AOC-4, MGT-7/7A, DIR-3 KYC, DPT-3; MSME-1 and PAS-6 half-yearly where applicable |
| Portal | MCA21 V3 |
| Typical retainer scope | Meetings, minutes, registers, annual and event-based filings |

## Who needs this

- Private limited companies and OPCs without in-house secretarial staff
- Startups expecting share issues, ESOPs or investor reporting
- Foreign-owned Indian subsidiaries needing a local compliance partner
- Companies that have fallen behind on filings and need a clean-up

## What's included

- Annual compliance calendar and reminders
- Board meeting and AGM documentation
- Statutory registers and minute books
- All annual and event-based MCA forms
- Director KYC and DIN compliance
- Secretarial audit through partner practising CS (where applicable)

## Documents

- Certificate of incorporation, MOA and AOA
- Previous MCA filings and registers (if any)
- List of directors, shareholders and KMP
- Latest audited financial statements
- MCA login / DSC of a director

## Process

1. **Health check** — We review past filings and registers and list any gaps.
2. **Catch-up** — Overdue forms and resolutions are regularised first.
3. **Calendar** — A compliance calendar is set for the year.
4. **Monthly support** — Meetings, minutes and filings handled as events happen.

## Also covers

- **Corporate governance** — Board processes, related-party approvals, policies and disclosures appropriate to your company's size.

Work that legally requires a practising Company Secretary is signed by a partner professional; Indus Tax coordinates it.

## FAQs

### Is a company secretary mandatory for a private limited company?

Only private companies with paid-up share capital of ₹10 crore or more must appoint a whole-time company secretary. Smaller companies must still meet every secretarial compliance and usually outsource it.

### What does an outsourced company secretary do every month?

Tracks deadlines, prepares notices, agendas, resolutions and minutes, updates statutory registers and files event-based forms within their 15- or 30-day windows.

### We missed some ROC filings in earlier years. Can you fix them?

Yes. We file overdue forms with additional fees, regularise missing resolutions and check whether any director faces disqualification risk under Section 164(2).

### Who signs the secretarial audit report?

A practising Company Secretary. We deliver it with partner practising CSs.

## Official sources

- Ministry of Corporate Affairs — MCA21 portal: https://www.mca.gov.in/
- Companies Act, 2013 (India Code): https://www.indiacode.nic.in/handle/123456789/2114
- ICSI Secretarial Standards: https://www.icsi.edu/

---
Canonical page: https://www.industax.com/services/company-secretary/company-secretary-services
Publisher: Indus Tax — CA-led tax and compliance firm (https://www.industax.com). Contact: info@industax.com, 9059139258.
This is general information, not advice for your specific facts.